Travel Arrangements:

May I book my own flight or use my own travel agency?

No. The Beckman Foundation will not reimburse any airline ticket purchased by means other than our travel agency.

I prefer to fly on certain airlines so that I may earn frequent flyer miles. May I tell your travel agency which airline and flight I prefer?

Only the most direct, reasonable round trip coach-fare to the Orange County/L.A. area will be ticketed. The airline will be determined by the travel agency.

If I want to leave the symposium on Saturday evening after the events are over, may I have the agency book my return flight a day early?

We prefer that you stay over the Saturday night, in order that the best airfare is available. If you have questions, please contact the Beckman Programs Manager to discuss the issue.

I need to arrive a day earlier than (or plan to stay a after) the symposium dates. Do I need to reserve my early arrival or extended stay directly with the hotel and will the Foundation cover the expenses?

You may arrive earlier or stay after the symposium dates at your own expense. You will need to indicate the extra dates on the registration form. Additionally, if the early arrival/later departure results in a higher airfare, you will be financially responsible for the difference in cost.

Spouses, Guests, Family Members:

May I bring a spouse or friend to the symposium during the day?

Unfortunately, due to limited space, we only have room for those who have received an invitation. You may bring a spouse or one guest to the evening events/dinners.

My family and I will make this trip our summer vacation. May they stay in my hotel room with me?

Yes... however, if there is an extra charge to have additional people in the room, you are responsible for the expenses. Additionally, only your spouse or one guest is invited to the evening dinner events. There is child care available through the hotel.

Speakers and Poster Presentations:

I was asked to present a poster of my research during the symposium. What are the criteria I need to consider?

The poster dimensions are 4' X 4'. You may place several pages on the board or one poster to cover the area. Your materials will be placed on a white board with push pins.

I am a speaker at the symposium. What audio/visual equipment is available to me and how do I reserve it?

Whatever you require for your speaking presentation should be indicated on your registration form in the appropriate area. Types of A/V equipment available are: slide projectors, PowerPoint presentations through computer or over head projectors, VCRs, monitors, etc.. If you are unsure about the availability of special equipment needed, please contact the Foundation's Beckman Programs Manager .